Northern Lights Film Ltd are asking people in Scotland (and the Scottish diaspora) to submit filmed contributions for consideration to be included in a single feature film which will be created from submitted video contributions currently entitled “NORTHERN LIGHTS” (the “Film”) and also for consideration to be included in an online legacy website in connection with the Film (“Legacy Website”).The inclusion or not of your contribution in the Film is entirely dependent on the artistic vision of the director of the Film in the case of the Film and dependent on our editorial department in the case of the Northern Lights website and Legacy website. Our decision and that of the Director is final (whether joint or otherwise). As such, our artistic review will determine the contributions which will be selected for inclusion in the Film.

By submitting your contribution to the website, you agree to these official rules and terms (the “Official Terms”) in addition to agreeing to comply with the terms of service of the YouTube website set out at http://www.youtube.com/t/terms (the “Terms of Service”) and including the Community Guidelines of the YouTube website at http://www.youtube.com/t/community_guidelines (the ” Code of Conduct”) (and references to the “Official Terms” shall include all of these terms, unless otherwise indicated).

Further information regarding the Film and the creation and submission of Videos for the Film is available on our Frequently Asked Questions page located on the Northern Lights website under FAQS but such information does not form part of these Official Terms.

KEY DATES:
Submissions Open for uploading video to website: Tuesday 20 March 2012 at 09:00
Submission Close for uploading video to website: Thursday 21st June 2012 at 23:59
All videos reviewed and original videos requested by: Wednesday 31st October 2012

For all other dates such as the intended release of the Film, please check updates which will be posted to the Northern Lights website and social media channels. Such other dates (including the release date of the Film) are subject to change at our sole discretion and we have no obligation to complete the production of the Film or, if completed, to broadcast or release the Film in any specific media or at all.

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RULES

Eligibility

• We are seeking contributions from individuals in Scotland or the Scottish diaspora located outside Scotland.

• Only individuals physically located in the United Kingdom are eligible for the awards fund.

• Contributors submitting to Northern Lights must be 14 years old or over to comply with the terms and conditions of the YouTube video platform.

• If you are between 14 and 18 you will need your parent or legal guardian to complete and sign a consent form if your video is selected for inclusion in the Film.

Your contribution

• We are not looking for finished films. We are looking for footage as it was shot. You might want to select parts of your footage for upload but we’re not looking for a beginning, middle and and end. There is no minimum or maximum length of submission.

• Contributions can be shot on any format (mobile phone, digital cameras, video camera) and must be ‘filmic’ i.e. we are not looking for animated or illustrated submissions.

• You may submit as many contributions as you wish.

• Please do not add text, titles or music to your contribution. If your contribution contains music (i.e. a band performance) you must be the owner of the music and own all the rights to use the music in any media.

• You can tell us anything in your contribution however we propose three Northern Lights project questions ‘the questions’ that we would like you to respond to.

• You should try to make your contributions factually accurate and reflect the honest views of yourself or those of the people included in the film. Always respect the feelings and privacy of those you refer to or include in your footage.

Submissions

• In order to submit your contribution you will need to go through the online submission procedure on the website. You can submit as a registered YouTube user or you can authorise Northern Lights Film Ltd to publish your contribution on the Northern Lights YouTube channel.

• You can submit as many contributions as you like.

• There is no fee to submit your contribution.

• Your contribution must pass a minimum level of revision before it appears on the Northern Lights website. Whilst we will endeavour to review your material as quickly as possible, it may well take longer than 24 hours before your contribution appears on the site. Should your contribution not meet our standards it will not appear on the site.

• Any contributions submitted between the 20th March and 21st June 2012 will be eligible for the Northern Lights award fund and possible inclusion in the feature film.

• Any contributions submitted after the 21st June 2012 deadline will be eligible for possible inclusion on the Northern Lights website and Legacy website.

• When you submit your contribution to the Northern Lights website you must complete certain details requested by us, in particular your name, email address, postcode, contact telephone number and age range, filming location and the ‘First In A Lifetime question’ (some of these may be optional to complete). We will only use information collected at this point to contact you for purpose of the film, Northern Lights website or Northern Lights legacy website such as requesting the original copy of your contribution or consent forms and to let you know whether your contribution has been selected for inclusion in the final film.

• Any information collected by us will be used in a manner consistent with the terms of the Data Protection Act 1998 and in line with the Northern Lights Privacy Policy. Please note your information will be held on a secure and protected server until the end of the Northern Lights film project or Northern Lights legacy project.

• Once submitted, you will receive a confirmation email and reference number. Please keep hold of your original footage i.e. the file on your phone or camera as we will be back in touch for this if your contribution is included in the final film.

• Any contribution deemed by the Northern Lights team to be slanderous, promoting goods or services, advocating intolerance, violence or bigotry, intentionally inaccurate in the representation of persons or places or not suitable for a PG audience will be removed from the site, and the submitter may be banned from further submissions. We will contact you letting you know your footage was not suitable for submission.

Permissions

• All individuals shown in your footage will need to have granted you a “consent form” permitting the use of their image and voice in the footage and for that footage to be broadcast online, on any media and at any time and included in a feature documentary film to be exhibited publically in the future. There are templates for these forms in the consents section of the site.

• It is acceptable to ask interviewees on camera to state that they have read the release form and consent to it – but again you must keep a copy of that filmed material. If there are people under the age of 18 in your film you need to complete a special consent form with their parents or guardian. You must keep copies of these forms and we will request these from you later.

• You must own all the rights for any music, featured photographs or video archive footage used in your film for use in any media.

• You have the permission to film at the filming location if the location is privately owned. We may ask you to get the location owner to sign a location release form if your video is selected.

Selection

• A shortlist of Northern Lights contributions will be selected by our jury for each of the awards announced on the website.

• All award announcement dates will be published on the website and via our social media channels.

• Contributions selected for the Northern Lights feature film will be contacted via submissions@wearenorthernlights.com by [date] and we will request that you upload your original footage to a specific site or to send a physical copy through the post in order for us to use the highest resolution version as possible in the Film.

• If we request your contribution for inclusion in the film this does not mean your contribution will make the final cut of the Film. We will inform you via email and the Northern Lights website should your contribution make the final cut.

Publicity

• We may take stills for your contribution to use within our promotional material (whether your submission is featured in the final film or not) and to publicise your contribution and the project as a whole.

Contractual Understanding

By submitting your contribution you grant:

1. Northern Lights Film Ltd a perpetual, irrevocable, royalty-free, non-exclusive, sub-licensable right and licence to use, reproduce, modify, adapt, publish, distribute, broadcast and make available to the public and exercise all other rights in your contribution worldwide and/or (to incorporate and use your contribution in any other works in any media, this will include distribution of your contribution via Bluetooth technology) now known or later developed for the full term of any rights that may exist in your contribution.

1.1 You agree that Northern Lights Film Ltd may edit your contribution so it can be used or broadcast, exhibited and distributed effectively for example resizing or cropping or for any other purposes necessary in any format to carry out one or more of the acts specified in clause 1.

2. You agree to waive in perpetuity all so called “moral rights” in respect of your contribution in all known media and formats in the universe.

2. You warrant that your contribution:

2.1. is your own original work and that you have the right to make it available to Northern Lights Film Ltd for all the purposes specified in the paragraph 1 above;

2.2. if it contains third party material, contains only material for which you have obtained permission (both for you and Northern Lights Film Ltd) to use it as specified at paragraph 1 above, including permission from the owners of all copyright, image rights, publicity rights, design rights, trade marks, trade secrets, privacy rights or other proprietary rights,

2.3. does not violate, plagiarise or infringe any other rights of any third party.

2.4. is not defamatory or obscene.

3. You agree to indemnify Northern Lights Film Ltd against all legal fees, damages and other expenses that may be incurred by Northern Lights if you breach the warranty at paragraph 2 above.

Jurisdiction under Scots Law.

The parties agreed that the jurisdiction clause would select Scottish Courts for the resolution of disputes under the contract.

GUIDELINES
If you have any questions about the Northern Lights project please feel free to email us at hello@wearenorthernlights.com and ensure you include your number and name so that one of our team can get in touch.

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Privacy Policy

1. What we mean by Personal Information

Personal Information means any data from which you can be identified (including information such as your name, email address and password) and which concerns you. All Personal Information that we obtain from you when you visit the Site or sign up to receive the newsletter which users of our Site can subscribe to via our Site (the “Newsletter“) or is contained in content on the Site will be dealt with in accordance with the provisions of this Privacy Policy and the Data Protection Act 1988 (the “Act“).
By providing us with your Personal Information, you consent to our processing your Personal Information for the purposes set out below. For the purposes of the Act the data controller (“We” or “Us“) is Northern Lights Ltd., a limited company with registered number 416352 whose registered office is at Office address is We Are Northern Lights, 41 St Vincent Place, Glasgow, Scotland, G1 2ER (“the Company“, “Us“, “Our“).
We are committed to developing a practical and user-friendly privacy policy. If you have any queries about how we use your information, or any comments or suggestions regarding this privacy policy, please send them to hello@wearenorthernlights.com
Reference to the “Site” in this Privacy Policy means the site the homepage of which is currently found at http://wearenorthernlights.com and any future incarnation of this site and any webpages hosted on behalf of the Company which is accessed from this site in such manner to appear to be part of the Site.

2. Personal Information – Information we may collect from you, why we need it and how we use it

We may collect and process the following Personal Information about you when you sign up for our Newsletter. Any Personal Information gathered is used to allow us to refine and improve our service. We have set out below the various uses made of your Personal Information:
What information we collect from all users: We will log an IP address for all visitors to our Site. An IP address is a numerical label assigned to a computer on a network using the Internet Protocol. Any computer or mobile device connected to the internet has an associated IP address so that data can be routed to it. It is difficult to trace an IP address back to an individual person, and we do not do so.
What information we collect from Newsletter subscribers: When you sign up to the Newsletter, we will collect your email address and IP address.
Why we need this information: We will need your email address in case you wish to receive email updates. Your IP address is logged by us so that we can prevent any spam, fraud or abuse of our Site. This information will never identify you or your computer personally.
We may use your Personal Information to update you on the services and features that we provide from the Site. If you request e-mail updates from us, it is necessary for us to hold the Personal Information you provide.
How we use this information: We do not sell, trade or rent your information to other parties unless we have first obtained your consent. If you do give us permission, we will only share information with organisations we have carefully selected and believe to be reputable. Should you register for updates via our email update, you can easily opt out of receiving further updates by clicking “unsubscribe” in the relevant email.

3. Cookies

We may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer. More information on the cookies we use can be found below.

4. How we protect your Personal Information

We are strongly committed to data security and we take reasonable and appropriate steps to protect your Personal Information from unauthorised access, loss, misuse, alteration or corruption. We have put in place physical, electronic, and managerial procedures to safeguard and secure the information you provide to us. These steps include communicating this Privacy Policy to our employees. Only authorised employees and contractors under strict controls will have access to your Personal Information.
However, while we strive to protect your Personal Information, due to the nature of the internet we cannot guarantee the security of any information you transmit to us. With this in mind, we urge you to take every precaution to protect your Personal Information while you are on the internet.

5. How long we keep your Personal Information

Your Personal Information will only be kept by us for as long as is necessary and we will keep this under review. This means that for those users that have signed up to receive our Newsletter, we will keep and use their Personal Information for as long as they are signed up for our Newsletter, and for a period of time afterwards in order to, among other things, deal with any consequent queries or complaints you may have. We may in our sole discretion delete any Personal Information relating to you from our servers without reference to you.

6. Other Sites

This privacy statement does not cover the links within this Site to other sites.  We therefore encourage you to read the privacy statements of the other sites.
Cookies: We may obtain information about your general internet usage by using a cookie file which is stored on the hard drive of your computer.  Cookies are small files stored in your computer’s hard drive by your web browser.  When you access our Site, our computer server will access these cookies so that it can recognise your computer. They help us to improve our Site and deliver a better and more personalised service. They enable us to estimate our audience size and usage pattern.
Most web browsers automatically accept cookies, but you can alter your settings to allow you to be prompted every time a cookie is sent to you or you can choose not to receive cookies at all. For independent information about cookies you can go to www.aboutcookies.org.
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For further details on the cookies set by Google Analytics, please refer to the Google Code Site (Opens in a new window).